Note
Office 365 ProPlus is being renamed to Microsoft 365 Apps for enterprise. For more information about this change, read this blog post.
The Microsoft Excel Viewer is a small, freely redistributable program that lets you view and print Microsoft Excel spreadsheets if you don't have Excel installed. Additionally, the Excel Viewer can open workbooks that were created in Microsoft Excel for Macintosh. The Excel Viewer can open the latest version of Excel workbooks. The Best PDF to Excel Converter. No one else delivers a conversion software as accessible and fast as ours. Our online PDF to XLS converter is the best solution for converting PDFs to editable Excel spreadsheets with tables and formulas.
Notice
Excel Viewer is retired
Important
The Microsoft Excel Viewer was retired in April, 2018. It no longer is available for download or receives security updates. To continue viewing Excel files for free, we recommend that you install the Excel mobile app or store documents on OneDrive or Dropbox, from which Excel Online can open the files in your browser. For the Excel mobile app, go tothe appropriate store for your device:
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Summary
The Microsoft Excel Viewer is a small, freely redistributable program that lets you view and print Microsoft Excel spreadsheets if you don't have Excel installed. Additionally, the Excel Viewer can open workbooks that were created in Microsoft Excel for Macintosh.
The Excel Viewer can open the latest version of Excel workbooks. However, it will not display newer features.
More information
The latest version of Microsoft Excel Viewer can read the file formats of all versions of Excel. It replaces the Microsoft Excel Viewer 2003.
Other options for free viewing of Excel workbooks
- Excel Online: Excel Online is available through OneDrive or deployed as part of Microsoft SharePoint. Excel Online can view, edit and print Excel workbooks. For more information about Excel Online, see the Office Online overview.
- Office 365 Trial: Downloading the trial version gives you access to the full capabilities of Microsoft Office 2013. For more information, see Office 365 Home.
- Office Mobile applications: Download the trial for mobile applications that are available on iPhone, Android phone, or Windows Phone. For more information, see Office on mobile devices.
Note
The Excel Viewer is available only as a 32-bit application. A 64-bit version of the Excel Viewer does not exist. The 32-bit version of the Excel Viewer can be used on 64-bit versions of Windows.
The file name of the Excel Viewer is xlview.exe. The default folder location for the Excel Viewer on a 32-bit operating system isc:Program FilesMicrosoft OfficeOffice12. The default folder location for the Excel Viewer on a 64-bit operating system is c:Program Files (x86)Microsoft OfficeOffice12.
Note
If you already have a full version of Microsoft Excel installed on your computer, do not install Microsoft Excel Viewer in the same directory. Doing this causes file conflicts.
File formats supported
The supported Excel file formats are .xlsx, .xlsm, .xlsb, .xltx, .xltm, .xls, .xlt, .xlm, and .xlw. Macro-enabled files can be opened (.xlsm, .xltm, and .xlm), but the macros do not run.
Known issues in newer versions of Excel workbooks and the Excel Viewer
Even though the Excel Viewer can read the latest Excel workbooks, the following new features are not visible or are displayed differently in the Excel Viewer.
- Sparklines are not shown in the Excel Viewer. The cells that contain them appear blank.
- PivotTables and PivotCharts are flattened. The data or chart appears, but you can't make modifications.
- Macros do not run in the Excel Viewer.
- Slicers do not display data in the Excel Viewer. Instead, a box is displayed in the location of the slicer. The box contains the following text: 'This shape represents a slicer. Slicers are supported in Excel 2010 or later. If the shape was modified in an earlier version of Excel, or if the workbook was saved in Excel 2003 or earlier, the slicer cannot be used.'
If you have to view or use these features, use Excel Online.
We’re pleased to announce that Microsoft Flow is now integrated into Excel. With this integration that uses the For a selected row trigger and the Flow launch panel, you can create and trigger on-demand flows for selected rows in any Excel table on spreadsheets hosted in SharePoint or OneDrive for Business. The Microsoft Flow for Excel add-in enables you to connect your data to a wide range of services such as SharePoint, Outlook 365, Dynamics 365, Teams, Visual Studio Online, Twitter, Approvals, etc. In this post, we’ll walk you through this new capability with a hands-on example.
To get started, in Excel, go to the Insert tab in the ribbon and select Store. Then, in the dialog, search for Microsoft Flow. Then, click Add.
Let’s imagine that you work for Cronus Energy, a multi-national energy production company, which generates energy through wind turbines and hydroelectric power plants. Cronus is on the lookout for better ways to streamline and standardize internal processes to make things easier for their employees. They’ve identified a key process they want to modernize:
Transfer market data entered by Commercial Analysts (minimum energy to generate, maximum energy, and target energy based on revenue goals) to SharePoint so that the Operations team can decide which turbines to use for the week. After moving the data to SharePoint, they also want to send an alert to the team on Microsoft Teams and facilitate a discussion if needed. The Operations team uses a SharePoint list called Turbine Energy Distributions with the columns shown below.
Their development team is already short on resources, so they want to be able to stand up the solution quickly while avoiding as much custom development as possible. Let’s see how Flow can help.
The Commercial Analysts at Cronus Energy enter market data in a spreadsheet hosted in SharePoint. To follow along, download this spreadsheet and upload it to SharePoint or OneDrive for Business.
To get started, click the Flow menu from under the Data tab in the ribbon.
This will open the Flow launch panel in Excel where you will be prompted to Sign in and consent to the permissions requested by the add-in. Click Accept.
Once you’ve signed in, you can explore several templates to quickly connect to a wide variety of services with minimal set up. Scroll down the screen and choose Create an item in SharePoint for a selected row.
Selecting the template will prompt you for your credentials and provide additional details about the template. Click Continue.
In the trigger (For a selected row), click the drop-down next to the Table field and select your table, e.g. Table1. The trigger may be collapsed; if so, click on Edit and confirm that the Table field is set to Table1.
The For a selected row trigger is similar to other manual triggers like the Flow button for mobile or SharePoint’s For a selected item – users can be prompted for inputs when they run the flow (Text, Yes/No, File, Email, or Number) and all flows run with the credentials of the invoker. For this flow, add a Text input called Message with the hint text of “Enter a message for the team.”
In the SharePoint-Create item action, enter the Site Address and List Name for Cronus Energy’s Turbine Energy Distributions List.
Click the Week field and select Week from the Dynamic content pane.
The parameters in the Dynamic content pane consist of your table’s columns – Week, Min Energy (mWh), Target Energy (mWh), Max Energy (mWh), Price ($/mWh), Revenue, and Profit, information about the person invoking the flow – Timestamp, User email, User id, and User name, and lastly any “manual” Outputs you add to the trigger like Message.
Repeat this for the Energy Target, Min Energy, and Max Energy.
Now, add a Microsoft Teams – Post message action. Choose a Team and Channel to post your message to. In the Message field, enter a link to the newly created item along with the Message populated by the flow invoker.
Save the flow by clicking the Save button.
Select a row in the table and then click Run flow in the Flow launch panel.
The first time you run this flow, you’ll be asked to confirm your credentials. You can also learn more about what this flow does. Click Continue.
Now enter a message to send to your team, requesting feedback. Click Run flow.
Voila! An item is created in SharePoint with details from the row you selected in Excel and a message is posted on your behalf including your note asking for feedback and a link to the item.
Now that you’ve created the flow, you can share it with colleagues either by adding them as an owner of the flow or as a run-only user. The latter allows you to maintain ownership of the flow, while enabling your colleagues to run it. In Flow, head over to My Flows and choose the Create an item in SharePoint for a selected row flow. Note – To run the flow, they must have access to the spreadsheet.
Under Manage Run-Only Users, click Add another person.
Here you can enter individuals, AD security groups, O365 groups, or even anyone that has access to the SharePoint list. For each connector used in the flow, you can decide whether the invoker should bring their own credentials (“Provided by run-only user”) or use your credentials (“Use this connection”). Click Save to add the user as a run-only user.
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We hope you enjoy this new update. If you have ideas for templates or other feedback, please leave us comments below or post on our Community forums.